Cloudbook365 › Services › Payout and sales reconciliation
Payout and sales reconciliation for online sellers
Marketplaces and payment processors pay you net of fees, refunds and chargebacks. We break down every payout and match it to your sales and your bank deposit, so your revenue and your cash both tie out.
Overview
Why your payouts never match your orders
A single deposit from Amazon, Shopify, Walmart, Target, Stripe or PayPal can combine dozens of orders, minus fees, refunds, reserves and chargebacks. Without a breakdown, many sellers book the deposit as revenue and lose sight of what they actually sold, what they paid in fees and what was returned.
We rebuild each payout from the platform's own reports, post the pieces to the right accounts and prove the total against your bank. Your profit and loss then shows real sales, real fees and real returns, by channel.
What is included
01
Payout-level breakdown
Each deposit split into gross sales, refunds, fees, reserves and chargebacks.
02
Fee tracking
Referral, fulfillment, advertising and processing fees posted to their own expense accounts.
03
Refunds and returns
Returns netted against the original sale, so revenue is not overstated.
04
Chargebacks and disputes
Disputed amounts tracked until they are won or lost.
05
Sales tax separated
Collected tax and marketplace-collected tax kept out of your revenue.
06
Channel-level reporting
See sales, fees and margin for each platform you sell on.
What you can expect
Revenue and cash that agree
Revenue you can trust
Sales reflect what customers actually bought, net of returns.
Fees made visible
See exactly what each platform costs you.
Cash that ties to the bank
Every deposit explained, with the difference at zero.
A faster month-end
No more hunting for missing deposits.
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FAQs
Questions, answered
Which platforms do you work with?
Amazon, Shopify, Walmart, Target, Stripe, PayPal, Square and others. If a platform provides downloadable settlement or payout reports, we can work from them.
Do you need access to my seller accounts?
We work from platform reports wherever possible. You can export them for us, or we can agree on limited access during onboarding.
How often do you reconcile?
Monthly by default. High-volume sellers can ask for more frequent reconciliation.
What if a payout does not match?
We investigate the difference, whether it is timing, a reserve, a missing fee or a dispute, and tell you what we found.
Can you fix previous months?
Yes. We can reconcile past periods as part of a cleanup and catch-up project.
See what your payouts really say
Book a free consultation and we will show you where to start.